(24 CFR 982.54(d)(1) and 982.204(a)). You can 0 points. (i) The PHA's SEMAP certification states that, based on the PHA's quality control sample of tenant files, for at least 90 percent of families: (A) The PHA obtains third party verification of reported family annual income, the value of assets totalling more than $5,000, expenses related to deductions from annual income, and other factors that affect the determination of adjusted income, and uses the verified information in determining adjusted income, and/or documents tenant files to show why third party verification was not available; (B) The PHA properly attributes and calculates allowances for any medical, child care, and/or disability assistance expenses; and. If you would like to comment on the current content, please use the 'Content Feedback' button below for instructions on contacting the issuing agency. There are 3 indicators which require a QC sample from tenant files. For those PHAs, the SEMAP score and overall performance rating will be determined based only on the remaining indicators in paragraphs (i) through (o) of this section as applicable. 5 points. (b) HUD written report. Required actions for PHA with troubled performance rating. . (i) 98 to 100 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. An PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor (IA), will not be rated under the SEMAP indicators in paragraphs (a) through (g) of this section for which the annual IA audit report is a HUD verification method. (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. We recommend you directly contact the agency responsible for the content in question. (2) HUD verification method: The independent auditor (IA) annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. Inspect and rate bathrooms, building exterior, water and cooling system, and plumbing Identify and appropriately address lead-based paint hazards and indoor air quality hazards Recognize and apply the Section Eight Management Assessment Program (SEMAP) indicators that apply to the HQS function Day Three Conduct an on-site inspection (2) HUD verification method: MTCS report - Shows percent of tenant rent and family's share of the rent to owner calculations that are incorrect based on data sent to HUD by the PHA on Forms HUD-50058. Default under the Annual Contributions Contract (ACC). As a ( 1) this indicator shows whether the pha has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each fmr area in the pha jurisdiction, and, if applicable, separate payment standard amounts by unit size for a pha-designated part of an fmr area, which payment standards do not exceed 110 percent Title 24 was last amended 12/21/2022. 104% Semap Score. (20 points. Units assisted under the voucher homeownership option and units occupied under a project-based HAP contract are included in the measurement of this indicator. Strong judgment, reasoning, time management, and organizational skills. (1) This indicator shows whether the PHA inspects each unit under contract at least annually. 0 points. The PHA determines the overall poverty rate for its principal operating area using the most recent available decennial Census data. (1) The indicator: This indicator shows whether the PHA enters into HAP contracts for the number of the PHA's baseline voucher units (units that are contracted under a Consolidated ACC) for the calendar year that ends on or before the PHA's fiscal year or whether the PHA has expended its allocated budget authority for the same calendar year. the SEMAP indicator at 985.3(a) Se-lection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reason-able Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal year for the SEMAP indicator at 985.3(e) HQS (a) High performer rating. 8 points. If you have comments or suggestions on how to improve the www.ecfr.gov website or have questions about using www.ecfr.gov, please choose the 'Website Feedback' button below. Comments or questions about document content can not be answered by OFR staff. Slide 8: Indicators Requiring QC Sample. Under current regulations at 24 CFR part 985, the SEMAP Certification form (HUD-52648) must be submitted annually by all PHAs administering Section 8 tenant-based assistance programs. (1) This indicator shows whether the PHA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner in the rental voucher program. (2) HUD verification method: The independent auditor (IA) annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. The method for selecting the PHA's quality control sample under paragraphs (a), (b), (c) and (f) of this section must leave a clear audit trail that can be used to verify that the PHA's quality control sample was drawn in an unbiased manner. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual HQS inspection on Form HUD-50058, and to allow the processing of the data into MTCS. SEMAP Training for PHA Staff: Overview of SEMAP Indicators - YouTube 0:00 / 17:59 SEMAP Training for PHA Staff: Overview of SEMAP Indicators 250 views May 10, 2022 3 Dislike Share. (a) When the PHA receives the HUD notification of its SEMAP rating, an PHA must correct any SEMAP deficiency (indicator rating of zero) within 45 calendar days from date of HUD notice. What is the Section eight management assessment program? learn more about the process here. This indicator applies only to PHAs that have received approval to establish success rate payment standard amounts in accordance with 982.503(e). The table below lists each of the SEMAP indicators, contains a description of each indicator, and explains the basis for points awarded under each indicator. 985.106 Required actions for SEMAP deficiencies. (ii) The PHA's SEMAP certification does not support the statement in paragraph (d)(3)(i) of this section. SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. Accordingly, there may be small PHAs designated as troubled for which an on-site review is unnecessary to . $q8E% Nt (ii) The PHA's SEMAP certification does not support the statement in paragraph (d)(3)(i) of this section. (c) Troubled rating. (b) Failure of an PHA to submit its SEMAP certification within 60 calendar days after the end of its fiscal year will result in an overall performance rating of troubled and the PHA will be subject to the requirements at 985.107. The PHA's SEMAP certification also states that the reinspected sample was drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding the quality control reinspection) and was drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. Except as provided in paragraph (a)(2) of this section, HUD will conduct an on-site review of PHA program management for any PHA assigned an overall performance rating of troubled to assess the magnitude and seriousness of the PHA's noncompliance with performance requirements. Displaying title 24, up to date as of 1/13/2023. In addition, regulations at 24 CFR 985.103(E)(2) provided that if an independent auditor was unable to determine whether an (2) On-site reviews for small PHAs. (1) This indicator shows whether, at the time of admission and annual reexamination, the PHA verifies and correctly determines adjusted annual income for each assisted family and, where the family is responsible for utilities under the lease, the PHA uses the appropriate utility allowances for the unit leased in determining the gross rent. (1) This indicator shows whether the PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based on current rents for comparable unassisted units: At the time of initial leasing; if there is any increase in the rent to owner; at the HAP contract anniversary if there is a 10 percent decrease in the published fair market rent (FMR) in effect 60 days before the HAP contract anniversary. T: 202-708-1112 (1) Required reviews for troubled PHAs. Elderly : Semap . PHAs that achieve an overall performance rating of high performer may receive national recognition by the Department and may be given competitive advantage under notices of fund availability. View the most recent official publication: These links go to the official, published CFR, which is updated annually. Selection from the Waiting List - Indicator #1; Where the universe is: the number of admissions in the last year for each of the TWO quality control samples under the SEMAP indicator at Sec. SEMAP Ratings - United States Department of Housing and Urban Development (Information collection requirements in this section have been approved by the Office of Management and Budget under control number 2577-0215), [63 FR 48555, Sept. 10, 1998, as amended at 66 FR 50006, Oct. 1, 2001]. (0 points.). (1) Submission of deconcentration data in the HUD-prescribed format for this indicator is mandatory for a PHA using one or more payment standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50th percentile rent to provide access to a broad range of housing opportunities throughout a metropolitan area in accordance with 888.113(c) of this title, starting with the second full PHA fiscal year following initial use of payment standard amounts based on the FMR set at the 50th percentile rent. (24 CFR 982.405(a)). (8) Be signed by the PHA board of commissioners chairperson and by the PHA executive director. 985.3 Indicators, HUD verification methods and ratings. SEMAP Training for PHA Staff: Overview of SEMAP Indicators This module reviews each of the SEMAP indicators in more detail. (F) PHA documentation shows that the PHA has analyzed whether rental voucher holders have experienced difficulties in finding housing outside areas of poverty or minority concentration and, if such difficulties have been found, PHA documentation shows that the PHA has analyzed whether it is appropriate to seek approval of exception payment standard amounts in any part of its jurisdiction and has sought HUD approval of exception payment standard amounts when necessary. The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. Similar to current SEMAP indicator 10 points - fewer than 5% more than 2 months overdue; 5 points - 5-10% more than 2 months overdue; 0 points - more than 10% more than 2 months overdue; Possible incentives The maximum number of incentive points awarded to a PHA is 10, although the PHA may not be eligible to earn all incentive points. Semap is used for the treatment of acute and chronic schizophrenic disorders, in which positive symptoms (such as delusions, hallucinations, thought disorders) and/or negative symptoms (such as blunted affect, emotional and social withdrawal) are prominent, including patients characterized by predominant negative symptoms. (ii) 5 to 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. The Section Eight Management Assessment Program (SEMAP) is HUD's method for assigning objective ratings to public housing agencies (PHAs). If the PHA is a unit of local government or a state, a resolution approving the certification is not required, and the certification must be executed by the Section 8 program director. Topics: Notices & Rules Pertaining to SEMAP; HUD Forms 50058 and 52648; Understanding the SEMAP Indicators; Monitoring Performance (2) Biennial review for small PHAs. If you have questions for the Agency that issued the current document please contact the agency directly. (ii) The PHA's SEMAP certification includes the statements in paragraph (c)(3)(i) of this section, except that the PHA obtains and uses independent verification of income, properly attributes allowances, and uses the appropriate utility allowances for only 80 to 89 percent of families. 20 points. (A) The PHA has a reasonable written method to determine reasonable rent which considers location, size, type, quality and age of the units and the amenities, housing services, and maintenance and utilities provided by the owners; and. SEMPA is working on setting dates for a future course. If you have questions for the Agency that issued the current document please contact the agency directly. 404 0 obj <>stream (iii) The percent of Section 8 families with children who moved to low-poverty census tracts in the PHA's principal operating area over the last two completed PHA fiscal years is at least 2 percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the second to last completed PHA fiscal year. 985.103 SEMAP score and overall performance rating. (24 CFR part 5, subpart F and 24 CFR 982.516). HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. This is an automated process for (1) This indicator shows whether, following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life-threatening HQS deficiencies are corrected within 24 hours from the inspection and all other cited HQS deficiencies are corrected within no more than 30 calendar days from the inspection or any PHA-approved extension. HUD will annually assign each PHA a rating on each of the 14 indicators and an overall performance rating of high, standard, or troubled. 14 Key Indicators Indicator Description HQS Enforcement 98% Life-threatening deficiencies are corrected within 24 hours and other fail items are corrected within PHA-approved timeframe. Use the navigation links in the gray bar above to view the table of contents that this content belongs to. (ii) The PHA's SEMAP certification includes the statements in paragraph (b)(3)(i) of this section, except that the PHA documents its determination of reasonable rent for only 80 to 97 percent of units sampled at initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. PowerPoint Templates. (See 985.3.). What are the 14 key indicators of performance? 5 points. (24 CFR 982.305). Upon receipt of the HUD written report on its on-site review, the PHA must write a corrective action plan and submit it to HUD for approval. In addition, HQS-related SEMAP indicators and their impact on the PHA's SEMAP score are included. 10 points. (1) Submission of deconcentration data in the HUD-prescribed format for this indicator is mandatory for a PHA using one or more payment standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50th percentile rent to provide access to a broad range of housing opportunities throughout a metropolitan area in accordance with 888.113(c) of this title, starting with the second full PHA fiscal year following initial use of payment standard amounts based on the FMR set at the 50th percentile rent. The indicators cover computation of rental subsidy, unit inspections, lease-up, etc. SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. 0 points. This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. formatting. (ii) The PHA's SEMAP certification includes the statements in paragraph (c)(3)(i) of this section, except that the PHA obtains and uses independent verification of income, properly attributes allowances, and uses the appropriate utility allowances for only 80 to 89 percent of families. As provided in the preamble to the proposed rule, the Consolidated Appropriations Act, 2005 (Pub. There are fifteen indicators that measure the efficiency and compliance with federal regulations. NOTE: All materials needed for this course are available digitally in the "Getting Started With Your Course" dropdown, which can be accessed by using the "Content" tab above. (l) Pre-contract housing quality standards (HQS) inspections. SEMAP scores shall be rounded off to the nearest whole percent. 5 points. Proper selection of applicants from the housing choice voucher waiting list, Sound determination of reasonable rent for each unit leased, Establishment of payment standards within the required range of the HUD fair market rent, Timely annual reexaminations of family income, Correct calculation of the tenant share of the rent and the housing assistance payment, Maintenance of a current schedule of allowances for tenant utility costs, Ensure units comply with the housing quality standards before families enter into leases and PHAs enter into housing assistance contracts, Timely annual housing quality inspections, Performing of quality control inspections to ensure housing quality, Ensure that landlords and tenants promptly correct housing quality deficiencies, Ensure that all available housing choice vouchers are used, Expand housing choice outside areas of poverty or minority concentration. 10 points. Section Eight Management Assessment Program (SEMAP) The Section Eight Management Assessment Program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the Housing Choice Voucher program in 14 key areas. (F) PHA documentation shows that the PHA has analyzed whether rental voucher holders have experienced difficulties in finding housing outside areas of poverty or minority concentration and, if such difficulties have been found, PHA documentation shows that the PHA has analyzed whether it is appropriate to seek approval of exception payment standard amounts in any part of its jurisdiction and has sought HUD approval of exception payment standard amounts when necessary. An PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor (IA), will not be rated under the SEMAP indicators in paragraphs (a) through (g) of this section for which the annual IA audit report is a HUD verification method. The percent of units leased is determined by taking unit months leased under a HAP contract and unit months occupied by homeowners under the voucher homeownership option, as shown in HUD systems for the calendar year that ends on or before the assessed PHA fiscal year, and dividing that number by the number of unit months available for leasing based on the number of baseline units available at the beginning of the calendar year. Regulations are found at 24 CFR 985. (2) HUD verification method: MTCS report - Shows number of families currently enrolled in FSS. ), (ii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 95 to 97 percent. (2) HUD verification method: MTCS report - Shows percent of HQS inspections that are more than 2 months overdue. SEMAP Indicators 10 points. Expanding Housing Opportunities PHA adopted and implemented policies to encourage participation outside areas of poverty and minority concentration PHAs can use the SEMAP performance analysis to assess their own program operations. (24 CFR 982.404). HUD must review, consider and provide a final written determination to an PHA on its appeal of its overall performance rating. Family data used for the PHA's analysis must be the same information as reported to MTCS for the PHA's tenant-based Section 8 families with children. (e) Use of administrative fee reserve prohibited. It also states explicitly that units assisted under the voucher homeownership option or . (2) HUD verification method: The IA annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. You are using an unsupported browser. The Section 8 Management Assessment Program (SEMAP) is designed to assess whether the Section 8 tenant-based assistance programs operate to help eligible families afford decent rental units at the correct subsidy cost. 0 points. 5 points. It is not an official legal edition of the CFR. (iii) More than 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. (c) On-site confirmatory review. Knowledge of HUD-established performance standards (for HCV, SEMAP indicators) performance standards as they relate to income and rent determinations. 15 points. (c) An PHA's SEMAP certification is subject to HUD verification by an on-site confirmatory review at any time. (a) The terms Department, Fair Market Rent, HUD, Secretary, and Section 8, as used in this part, are defined in 24 CFR 5.100. Keep to these simple steps to get SEMAP Self-Assessment Data Gathering Process/Forms For . If you have comments or suggestions on how to improve the www.ecfr.gov website or have questions about using www.ecfr.gov, please choose the 'Website Feedback' button below. (b) Standard rating. 0 points. (1) This indicator shows whether newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. By signing the list, we will send you updates as they become available and you will have the opportunity to be among the first to register for the course when registration opens. This measure combines the voucher lease-up and funds expenditure measures: the SEMAP measure is the higher of an agency's voucher lease-up and funds expenditure rates. Overview of SEMAP. Except as provided in paragraph (a)(2) of this section, HUD shall assess each PHA's performance under SEMAP annually and shall assign each PHA a SEMAP score and overall performance rating. There are 14 different categories, or indicators, examined in the SEMAP process.These indicators cover the major program responsibilities in administering . This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. l! 20 points. In addition, HQS-related SEMAP indicators and their impact on the PHA's SEMAP score are included. Performance Indicators 14 indictors plus Bonus. (1) This indicator shows whether, following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life-threatening HQS deficiencies are corrected within 24 hours from the inspection and all other cited HQS deficiencies are corrected within no more than 30 calendar days from the inspection or any PHA-approved extension. 0 points. (ii) The percent of units leased during the last PHA fiscal year was 95 percent or more, or the percent of allocated budget authority expended during the last PHA fiscal year was 95 percent or more following the methodology of 985.3(n). (iii) More than 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. Nomenclature changes to part 985 appear at 64 FR 67983, Dec. 3, 1999. December 1 2022. Legal framework for renewable energy. What are the 14 key indicators of performance? The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. The audit objective is to determine whether 1) the public housing agencies' SEMAP processes are supported and appropriately represent program performance, 2) HUD's SEMAP verification procedures effectively assess agency-reported scores, and 3) the current SEMAP indicators are the best measurements of program performance. HUD will then prepare a SEMAP profile for each PHA which shows the rating for each indicator, sums the indicator ratings, and divides by the total possible points to arrive at an PHA's overall SEMAP score. PHAs with SEMAP scores of less than 60 percent shall be rated troubled. The Electronic Code of Federal Regulations (eCFR) is a continuously updated online version of the CFR. This web site is designed for the current versions of Maps to be used by voucher families to locate non-poor neighborhoods and their services (schools, shopping, and religious institutions). 1. learn more about the process here. or existing codification. SEMAP helps HUD target monitoring and assistance to PHA programs that need the most improvement. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. The Office of the Federal Register publishes documents on behalf of Federal agencies but does not have any authority over their programs. Corrective action plan means a HUD-required written plan that addresses PHA program management deficiencies or findings identified by HUD through remote monitoring or on-site review, and that will bring the PHA to an acceptable level of performance. (24 CFR 982.405(b)). (1) This indicator shows whether an PHA supervisor or other qualified person reinspects a sample of units under contract during the PHA fiscal year, which meets the minimum sample size requirements specified at 985.2 under PHA's quality control sample, for quality control of HQS inspections. HUD must conduct an on-site confirmatory review of an PHA's performance before changing any annual overall performance rating from troubled to standard or high performer. The MTCS data used for verification cover only voucher program and regular certificate program tenancies, and do not include rent calculation discrepancies for manufactured home owner rentals of manufactured home spaces under the certificate program or for proration of assistance under the noncitizen rule. HUD . [63 FR 48555, Sept. 10, 1998, as amended at 68 FR 37671, June 24, 2003]. (24 CFR 982.305). (iii) The percent of Section 8 families with children who moved to low-poverty census tracts in the PHA's principal operating area over the last two completed PHA fiscal years is at least 2 percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the second to last completed PHA fiscal year. These indicators are: Indicator 1: Selection from the Waiting List Indicator 2: Rent Reasonableness Indicator 3: Adjusted Income (i) The PHA's SEMAP certification states that, based on the PHA's quality control sample of tenant files, for at least 90 percent of families: (A) The PHA obtains third party verification of reported family annual income, the value of assets totalling more than $5,000, expenses related to deductions from annual income, and other factors that affect the determination of adjusted income, and uses the verified information in determining adjusted income, and/or documents tenant files to show why third party verification was not available; (B) The PHA properly attributes and calculates allowances for any medical, child care, and/or disability assistance expenses; and. This section states the performance indicators that are used to assess PHA Section 8 management. "Published Edition". The section eight management assessment program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the housing choice voucher program in 14 key areas. (ii) The PHA's voucher program payment standard schedule contains payment standards which exceed 110 percent of the current applicable published FMRs or which are less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). ( c) On-site confirmatory review. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (b)(3)(i) or (b)(3)(ii) of this section. HUD may determine that an PHA's failure to correct identified SEMAP deficiencies or to prepare and implement a corrective action plan required by HUD constitutes a default under the ACC. The eCFR is displayed with paragraphs split and indented to follow This section states the performance indicators that are used to assess PHA Section 8 management. 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Required reviews for troubled PHAs on-site confirmatory review at any time occupied under a project-based HAP are... Official legal edition of the CFR cover computation of rental subsidy, unit,... 1998, as amended at 68 FR 37671, June 24, up to date of! [ 63 FR 48555, Sept. 10, 1998, as amended at FR! Available decennial Census data Gathering Process/Forms for, as amended at 68 FR,! ( eCFR ) is a continuously updated online version of the CFR the Consolidated Appropriations Act 2005... Contract at least annually Sept. 10, 1998, as amended at 68 FR 37671 June., and organizational skills method identified for each PHA and will assign a rating for each indicator shown! Document please contact the agency that issued the current document please contact agency. Fifteen indicators that measure the efficiency and compliance with Federal regulations its operating...
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